Dover-Eyota Music Association By-Laws
Article V
Board Structure and Officer Election Process
Board Composition:
The Board for DEMA shall consist of five officers.
(President, Vice-President, Secretary, Treasurer and Trustee)
Election and Appointment of Officers:
Officers shall be elected or appointed by the general membership of DEMA at the last regular DEMA meeting of the school year.
The officers shall serve a term of two years, said term to begin on August 1st of the current year. DE School staff members are not eligible to be a co-signer. DE Music staff are not eligible to be board members.
Three officers will be elected in even years and two officers will be elected in odd years.
Delegation of Responsibilities:
The elected officers will delegate responsibilities and determine positions amongst each other.
The Vice-President shall automatically succeed to the position of President in the event of the position being vacated during the school year.
If any other position is vacated during the school year, a new officer will be appointed by a simple majority vote of the board members.
Term Limits:
The maximum time an individual can serve on the Board is 10 years.
Article VI
MEETINGS
Meeting of DEMA shall be held on a regular basis as determined by the Board at the first meeting of the school year. The President as deemed necessary may call special meetings with at least 24 hours
prior notice given to all Board members.
Majority of the Board of DEMA must be present at a meeting before any official action involving the approval or expenditure of funds may be taken.
The quorum of the Board shall be a simple majority.
The Board shall meet at least once a quarter. Any member of DEMA can attend a Board meeting as a guest.
Any issue put to vote of the voting membership will be decided by a majority vote of those in attendance.
Article VII
FUNDS AND FUNDRAISING
The Board shall hold judicial power in determining the expenditure of the funds.
All checks must be signed by any two of the eligible co-signers.
Article VIII
EXPULSION AND SUSPENSION OF OFFICERS AND MEMBERS
Dover-Eyota Music Association By-Laws
Any officer or member of DEMA may be expelled or suspended from membership for conduct detrimental to the name or welfare of DEMA.
Written charges shall be filed with the Board and signed by
a member or members. The accused person shall have the opportunity to be heard in person.
Suspension must be approved by 2/3 vote of the members in attendance.
Any officer of DEMA may be suspended or expelled from his office for any of the following reasons:
neglect of duties pertaining to his or her office or for conduct detrimental to the name or welfare of DEMA.
The office will be filled by a special election of the membership.
Article IX
TERMINATION OF ASSOCIATION
Should DEMA be terminated or abolished for any reason whether by voluntary or involuntary action or by operation of law then all assets of DEMA of whatever type or character shall be distributed as follows and in the order of priority indicated.
First: Payment of all obligations, claims or liabilities against DEMA.
Second: Any assets remaining after payment of obligation, as set out above shall be distributed to the school district for the promotion of the music program at DE Public Schools Middle School and High School.
Article X
AMENDMENTS
Amendments to the By-Laws can be proposed by the board and passed with a 2/3 majority of the voting
membership in attendance at the next scheduled meeting.
Contact: demapresident@gmail.com
updated 3-21-2025
