By-Laws – Typed from Adobe Reader Document

Article I

NAME

BY-LAWS OF THE DOVER EYOTA MUSIC ASSOCIATION

hereinafter referred to as DEMA.

Article II

PURPOSE AND INTENT

DEMA is formed for the purpose of furthering the cause of students in band and choir at DE Public-School grades 6-12. It shall be the intent of the organization to aid the middle and high school music program by promoting school and community interests in all band and choir activities. DEMA will raise funds for equipment, activities, programs, and events not provided for in school district budgets.

Article III

MEMBERSHIP

The membership to DEMA shall be open to all persons who specifically want to support the Dover-Eyota Public School grades 6-12 music program.

Membership shall be accomplished by investing time or funds to support the activities sponsored by DEMA.

Voting qualifications require participating in at least 4 DEMA Activities such as: Meetings, Fundraising,Chaperoning, Concessions, Ticket Taking, and assisting with Band and/or Choir Events.

Once you have met the voting qualifications your voting status will not change as long as you continue participating with the DEMA Activities.

Article IV

OFFICERS AND DUTIES

The officers shall consist of President, Vice-President, Secretary, Treasurer and Trustee.

The duties of the President are:

To preside at all meetings and to perform such other duties as may be necessary; to sign all formal correspondence relating to DEMA; to cosign as required for all expenditure of DEMA funds; to facilitate the communication between officers.

The duties of the Vice-President are:

To attend all DEMA meetings; to act as an assistant to the President, and to preside in his/her absence; to cosign as required for expenditure of DEMA funds.

The duties of the Secretary are:

To record all subjects and discussions at the general and board DEMA meetings and retain a file of the same in the form of minutes; to attend to correspondence as required; serving as Parliamentarian for the DEMA meetings.

The duties of the Treasurer are:

To receive any monies raised by DEMA, to account for income and expenditures of DEMA, to submit a summary statement of account at DEMA meetings and to assist the president in preparing a yearly budget for DEMA. To co-sign as required for expenditure of DEMA funds.

The duties of the Trustee are:

To attend meetings; assist treasurer; serve as alternate board member in their absence.

Article V

GOVERNING BOARD AND ELECTION OF OFFICERS

The Board for DEMA shall consist of President, Vice-President, Secretary, Treasurer and Trustee

Officers shall be elected or appointed by the general membership of DEMA at the last regular DEMA meeting of the school year. The officers shall serve a term of two years, said term to begin on August 1st of the current year. DE School staff members are not eligible to be a co-signer. DE Music staff are not eligible to be board members.

President, Secretary and Trustee will have election on even years. Vice-President and Treasurer will have election on odd years.

The Vice-President shall automatically succeed to the position of President in the event of the position being vacated during the school year.

If any other position is vacated during the school year, a new officer will be appointed by a simple majority vote of the board members.

Article VI

MEETINGS

Meeting of DEMA shall be held on a regular basis as determined by the Board at the first meeting of the school year. The President as deemed necessary may call special meetings with at least 24 hours prior notice given to all Board members.

Majority of the Board of DEMA must be present at a meeting before any official action involving the approval or expenditure of funds may be taken.

The quorum of the Board shall be a simple majority.

The Board shall meet at least once a quarter. Any member of DEMA can attend a Board meeting as a guest.

Any issue put to vote of the voting membership will be decided by a majority vote of those in attendance.

Article VII

FUNDS AND FUNDRAISING

The Board shall hold judicial power in determining the expenditure of the funds.

All checks must be signed by any two of the eligible co-signers.

Article VIII

EXPULSION AND SUSPENSION OF OFFICERS AND MEMBERS

Any officer or member of DEMA may be expelled or suspended from membership for conduct detrimental to the name or welfare of DEMA. Written charges shall be filed with the Board and signed by a member or members. The accused person shall have the opportunity to be heard in person. Suspension must be approved by 2/3 vote of the members in attendance.

Any officer of DEMA may be suspended or expelled from his office for any of the following reasons: neglect of duties pertaining to his or her office or for conduct detrimental to the name or welfare of DEMA. The office will be filled by a special election of the membership.

Article IX

TERMINATION OF ASSOCIATION

Should DEMA be terminated or abolished for any reason whether by voluntary or involuntary action or by operation of law then all assets of DEMA of whatever type or character shall be distributed as follows and in the order of priority indicated.

First: Payment of all obligation, claims or liabilities against DEMA.

Second: Any assets remaining after payment of obligation, as set out above shall be distributed to the school district for the promotion of the music program at DE Public Schools Middle School and High School.

Article X

AMENDMENTS

Amendments to the By-Laws can be proposed by the board and passed with a 2/3 majority of the voting membership in attendance at the next scheduled meeting.

Contact: demapresident@gmail.com